SingleStore California Recruitment Privacy Notice

Last Updated: December 21, 2022

This SingleStore California Recruitment Privacy Notice (“Notice”) applies to SingleStore, Inc. and its subsidiaries and affiliates (“SingleStore,” “our,” “we,” or “us”). It explains how we collect, use, disclose, sell or share, and retain Personal Information (defined below) relating to applicants and prospective California employees and workers (“Candidate(s)” or “you”).

This Notice is intended to comply with the California Consumer Privacy Act of 2018 as amended, including by the California Privacy Rights Act of 2020 (“CCPA”). We do not intend for this Notice to create any rights beyond this law.

Personal Information is information that identifies, relates to, describes, is reasonably capable of being associated with, or could be reasonably linked, directly or indirectly, with a particular Candidate or Candidate’s household. Personal Information does not include de-identified information.

The categories of Personal Information we have collected within the last 12 months includes the following:

• Contact information and identifiers. Information related to your identity (e.g., your name, address, email address, telephone numbers, emergency contact and next of kin details).
• Characteristics of protected classifications under California or federal law, including nationality, place of birth, and the sensitive demographic information outlined below.
• Professional or employment-related information.
• Professional experience and education (including university degrees, academic records, professional licenses, memberships and certifications, awards and achievements, and current and previous employment details), financial information (including current salary information, if provided) language skills, and any other personal data that you present us with as part of your application related to the fulfillment of the role.
• Information concerning your application and our assessment of it, your references, any checks we may make to verify information provided or background checks, and any information connected with your right to work.
• Information such as your proposed salary, potential bonus levels (if applicable), and potential equity compensation (if applicable).
• Audio, electronic, visual, or similar information. CCTV images upon attendance for interview at our premises.
• Geolocation data. We may collect coarse geolocation data (e.g., country or city-level location).
• Education information, defined as information that is not publicly available personally identifiable information as defined in the Family Educational Rights and Privacy Act (20 U.S.C. Sec. 1232g; 34 C.F.R. Part 99).

We collect certain Personal Information considered “sensitive” (“Sensitive Personal Information”). To support our legal and business activities, and as permitted by law, we may collect Sensitive Personal Information as part of our employment recruitment process.

Examples of Sensitive Personal Information that we collect include:

• Government issued identifiers. Social security information, driver’s license, state identification card, or passport number.
• Sensitive demographic information. Information on your nationality, racial and ethnic origin, gender, sexual orientation, religion, disability and age as part of diversity monitoring initiatives. Such data will be aggregated and used for equality of opportunity monitoring purposes. Please note we may share aggregated and anonymized diversity statistics with regulators if formally required/requested.
• Health information. If necessary, we will also process information concerning your health, any disability and in connection with any adjustments to working arrangements.

We collect Personal Information from a variety of sources, including as follows:

• Personal Information you provide voluntarily

• Personal Information we obtain or receive from other sources, including:

  • Service providers (e.g., expense reimbursement services, recruiters, etc.)
  • Background check services
  • Online sources including social networks and recruiting sites (e.g., LinkedIn)
  • Open government databases and other public sources

We use Personal Information for recruitment, management, administrative, employment and legal purposes as described in this Notice and below:

• Recruitment

• Administering our recruitment process
• Entering into a contract with you (if you are made an offer by us)
• Contacting you or others on your behalf
• Financial planning and budgeting
• Physical and system security
• Monitoring of diversity and equal opportunities
• Disputes and legal proceedings

If a Candidate becomes a SingleStore employee or worker, Personal Information we collected as part of the application and hiring process will become part of your employment file and will be used and disclosed in accordance with our Workplace Privacy Notice.

• Contact information and identifiers.
• Characteristics of protected classifications under California or federal law
• Professional or employment-related information.
• Audio, electronic, visual, or similar information
• Education information
• Geolocation data
• Sensitive Personal Information

We may disclose each category of personal information identified above to various third parties, for the purposes described in this Policy, or with your consent (where required by law), including the following:

• Subsidiaries and affiliates. For example, SingleStore may share business processes and common data systems.
• Vendors or agents working on our behalf. For example, companies we’ve hired to provide recruiting, payroll, benefits, and administrative services; and protect and secure our systems and service.
• Independent third parties. For example, benefits partners to facilitate benefits administration, (e.g., health and insurance providers) and with third-party providers of products and services (e.g., travel agents, ride share services). To the extent that we provide Personal Information to such third parties, that Personal Information is governed by their privacy statements.
• Parties to a Corporate Transaction or Proceeding. For example, a merger, financing, acquisition, bankruptcy, dissolution, or a transfer, divestiture, or sale of all or a portion of our business or assets.
• Law Enforcement and Those with Legal Necessity. We will access, transfer, disclose, and preserve Personal Information to:
• comply with applicable law or respond to valid legal process, including from law enforcement or other government agencies;
• operate and maintain the security of SingleStore Systems, including to prevent or stop an attack on our computer systems or networks;
• protect the rights or property or ourselves or others, including enforcing our agreements, terms, and policies; or
• act in urgent circumstances such as protecting the health or personal safety of a candidate, employee, worker, agent, customer, user of SingleStore services, or member of the public.

We retain personal information in accordance with our obligations under applicable labor and employment law and as necessary to administer and carry out our recruitment, application, and hiring practices.

Under the CCPA, you have the following rights with respect to Personal Information we process about you:

1. Notice at Collection
   At or before the time of collection, you have a right to receive notice of our practices, including the categories of Personal Information and Sensitive Personal Information to be collected, the purposes for which such information is collected or used, whether such information is sold or shared, and how long such information is retained. You can find those details in this notice by clicking on the above links.
   
2. Right to opt out of “selling” or “sharing” certain Personal Information
   You have a right to opt-out from future “sales” or “sharing” of personal information as those terms are defined by the CCPA. Note that we do not “sell” or “share” personal information as defined by the CCPA and have not done so in the past 12 months.
   

3. Right to Know
   You have a right to request that we disclose to you the personal information we have collected about you. You also have a right to request additional information about our collection, use, disclosure, or sale of such personal information. Note that we have provided much of this information in this Notice.

4. Right to Request Correction
   You have a right to request correction of inaccurate personal information.

5. Right to Request Deletion
   You have a right to request that we delete personal information under certain circumstances, subject to certain exceptions.

6. Right to Limit Use and Disclosure of Sensitive Personal Information
   You have a right to limit our use of sensitive personal information for any purposes other than those permitted by law. Note that we do not use sensitive personal information for any such additional purposes.

To make a request to correct, know, or delete, please email us at DPO@singlestore.com. Additionally, to provide, correct, or delete specific pieces of personal information we will need to verify your identity to the degree of certainty required by law. We will verify your request by requiring you to provide information necessary to verify your account or identity.

You may designate, in writing or through a power of attorney, an authorized agent to make requests on your behalf to exercise your rights under the CCPA. Before accepting such a request from an agent, we will require the agent to provide proof you have authorized it to act on your behalf, and we may need you to verify your identity directly with us.

Finally, you have a right to not be discriminated against for exercising these rights set out in the CCPA.

Some browsers include a "Do Not Track" (DNT) setting that can send a signal to the websites you visit indicating you do not wish to be tracked. There is not a common understanding of how to interpret the DNT signal; therefore, our websites do not respond to all browsers' DNT signals.

We may occasionally update this Notice to reflect changes required by law or our practices or procedures. If we make material changes to this Notice, or in how we use Personal Information, we will provide notice (or obtain consent) regarding such modifications as may be required by law.

Please feel free to contact us with any comments, questions, complaints or suggestions you might have regarding the information practices described in this Notice. You may send us an email at DPO@singlestore.com or write to us at:

SingleStore, Inc.

534 Fourth Street

San Francisco, California 94107

Telephone: +1 855 463-6775